Your Trusted IT Asset Management Partner

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Data Security Solutions

Every phase in an IT lifecycle plan comes with its associated risks. We have stringent measures in place to protect your data at each critical juncture. That’s everything from secure data destruction to responsible recycling methods.

Did you know?

Cyberattacks are considered one of the Top 5 risks to global stability (The World Economic Forum). It takes an average of 280 days to identify and contain a data breach. That is 207 days to identify and 73 days to contain on a global average.

PONEMON INSTITUTE 2020

The Age of Data

In 2017, The Economist published an article entitled, “The world’s most valuable resource is no longer oil, but data.” which made the saying, “Data is the new oil” more commonplace.

Businesses today are reliant on data analytics. Gartner defines ‘Data and Analytics’ as,

The management of data for all uses (operational and analytical). The analysis of data to drive business processes and improve business outcomes. Achieved through more effective decision making and enhanced customer experiences.

In IT, big data is important to gain deeper insights, facilitate decision-making, and process automation.

In Finance, digital assets that are uniquely identifiable could help organizations attain value.

Data breaches and cyberattacks continue to rise because of data’s increasing value. New laws and regulations expect businesses to invest in proper infrastructure to protect their most important asset — their proprietary data.

6 Pillars to a strong data security strategy

Strategize for an effective data security plan in your business's blueprint.

  • Meet Legislative Standards — The starting point for any information security strategy is to meet legislative and regulatory standards
  • Instill a Culture of Ownership — Ensure that information security is part of your work culture. Data protection is everyone’s responsibility, not just your CIO
  • Protect Your Assets — Protect all data and information that comes through your business. It must be treated as important as any business asset.
  • Treat Your Devices as At-Risk — Protect all data on any removable devices, storage media, and mobile as they should be regarded as potential breach risks
  • Maintain an Inventory — Keep a close inventory of your company’s important digital assets and monitor its chain of custody
  • Don't Underestimate Human Error — Know that a data breach can happen because of outsider and insider threats. Your employees could potentially cause a breach through ill-intentions or even human error.

What happens to the data in your media devices?

Your equipment have a lifespan.

All of your IT equipment, hardware, software, and varied devices have a lifespan. They either have short life cycles, require regular maintenance and upgrading, or are no longer relevant. You'll need to have an IT asset lifecycle plan as part of your core strategy to protect the sensitive data your devices carry.

Keep your peace of mind by ensuring that any data stored in your hard drives are completely erased and 100% irretrievable. That will guarantee your valuable data does not fall into unwanted hands.

Is 'Delete' enough?

The common misconception is you can “permanently” delete data using minimal means. Many assume simply deleting, emptying the trash, or reformatting a hard disk is enough. Although the files no longer appear on screen, it does not mean they cannot be retrieved using readily available forensic tools.

The Covid-19 pandemic and data breach news have pushed the need for compliant security solutions to the forefront. As an IT asset lifecycle partner, we understand your need for answers. And we know how this can be an overwhelming and confusing time for any venture.

What To Include In Your IT Asset’s ‘Department of Defense’

When looking for data security solutions for any business, the more common security solutions includes platforms, apps, and encrypted software for:

  • Mobile
  • Cloud Data
  • Data Encryption
  • Email
  • Hardware Security Modules
  • Web Browser
  • Payment

All of the above are necessary to help protect your day-to-day transactions and communications, especially in the short-term.

However, when strategizing your business for long-term growth, you’ll need to plan ahead and apply big picture thinking. The data security solution that would fall in this category is holistic enterprise data protection.

3 Key IT asset Lifecycle Management Processes

Here are 3 key processes you can introduce into your business strategy.

  • Audit your IT assets regularly
  • Securely erase and destroy data 
  • Have a responsible disposal plan

1. Audit your IT assets so you can monitor your equipment’s chain of custody

Conducting a regular audit is critical to help you evaluate and validate your assets. An IT asset audit is one form of data loss prevention. If your assets are not accounted for, it could do more harm than good to your business.

You can quickly evaluate your equipment’s value depreciation and lifecycle. Doing so regularly will aid your accounting processes, protect from unauthorized access, prevent theft, and monitor for quality control.

2. Avoid unauthorized access by erasing or destroying your storage devices

hand phone lock

Following the latest security standards, you should aim to Clear, Purge, and Destroy to ensure all of your stored data is completely removed and non-recoverable.

The National Security Agency (Neuberger, 2020) recommends incorporating a holistic data sanitization practice where devices are physically destroyed, degauss or securely erase stored data, and remove all labels, markings, including activity logs.

3. Have an ecologically responsible disposal plan in place

tall trees green forest

Sustainable methods are more than simply recycling. More often than not, irresponsible disposal practices throw high-risk and high-value IT assets at unsecured facilities i.e. scrapyards. 

Rotting waste from landfills create methane, a greenhouse gas that is far more potent than carbon dioxide. The gas leaks, enters the atmosphere, and contributes to global warming. This pollution can be avoided altogether by working with certified ITAD vendors who can supervise the downstream processes.

The data breach scandals that leaked sensitive information of millions of people

Facebook’s 2021 Data Leak Scandal

News broke in April of stolen and leaked data of 533 million Facebook users. This was due to a security vulnerability the tech company faced in August 2019. 

Alon Gal, CTO of cybercrime intelligence firm Hudson Rock, described the breach as one where cybercriminals could take advantage of due to the sheer size of the database. Individuals put their trust in reputable companies like tech giants to treat their data with the utmost respect. A breach of this scale is a violation of that trust. This caused severe reputation damages and falling stock prices for the tech company.

Morgan Stanley’s Ongoing Lawsuits for IT Asset Disposal Mistakes

Morgan Stanley faced 2 class-action lawsuits alleging negligence and invasion of privacy. They have repeatedly failed to properly decommission their IT assets in 2016 and 2019.

The OCC assessed a $60 million penalty against the bank. The bank is declared to have “engaged in unsafe or unsound practices that were part of a pattern of misconduct.” 

According to the OCC, the bank failed to:

  • Adequately assess risks—
  • associated with decommissioning its hardware;
  • of subcontracting the decommissioning work;
  • Exercise adequate due diligence in selecting a vendor and monitoring its performance;
  • Maintain appropriate inventory of customer data stored on the decommissioned hardware devices.

How We Work


Step 1: Audit and Inspection

Congratulations! You've determined to retire your unused IT assets. Once you've scheduled a meeting with one of our representatives, we will work closely with you on the following:

  1. 1
    Logistics and Decommissioning
  2. 2
    IT Asset Audit
  3. 3
    Mobile Device Audit
  4. 4
    Ascertaining Security Risks and Procedures

Step 2: Security Services

Once we've audited your IT assets, we can now move to the secure decommissioning process. That includes taking extra precautionary steps.


We have security procedures in place against threats that might harm your brand's reputationWe'll discuss this detail in private.

Step 3: Accreditation

We'll supply you with full audit reports and documentation. This includes tailored reports needed by your Head of Departments. Should your Finance or Compliance team need specific contracts, we've got that ready too.

Step 4: Adaptive Green Solutions

You can choose from a range of sustainable and environmentally-friendly solutions for your retired IT assets. Here's an example:

  1. 1
    Recycling for 'Beyond Economic Repair' Equipment
  2. 2
    IT Asset Remarketing
  3. 3
    Employee Buyback Programmes
  4. 4
    IT Asset Donation and Deployment Programmes

Certificates & Commitment

  • Certificates & Compliance

  • Environmental Commitment

  • Social Responsibility

NAID Member

NAID

National Association for Information Destruction

blancco itad gold partner

Blancco

Gold Partner for Secure Data Erasure

WipeDrive Enterprise (PRNewsFoto/WhiteCanyon Software)

wipe drive

Security Software for Permanent Deletion

logo iso 9001

ISO 9001

Quality Management System

logo iso 14001

ISO 14001

Effective Environmental Management System

logo iso 45001

ISO 45001

Occupational Health and Safety

Other Services

There are 2 methods to remove data from IT devices. Learn why you shouldn't take the easy way out with your personal and high-risk data.

Auditing can be daunting and overwhelming. Let us help you audit your IT assets either on-site at your premise or off-site at our facilities.

Our goal is to refurbish and recycle used IT equipment safely. All while protecting your company data and the environment.

Moving across city, state, or country lines? We can get it done for you safely and securely from rack-to-rack. 

Want to do your part for the community? We'll help you achieve your CSR goals while ensuring your equipment are safe to deploy.

Every phase in IT lifecycle management comes with its associated risks. We have stringent measures in place for each critical juncture.

Don't know where to start?

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