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Data Security Solutions
Every phase in an IT lifecycle plan comes with its associated risks. We have stringent measures in place to protect your data at each critical juncture. That’s everything from secure data destruction to responsible recycling methods.
Did you know?
Cyberattacks are considered one of the Top 5 risks to global stability (The World Economic Forum). It takes an average of 280 days to identify and contain a data breach. That is 207 days to identify and 73 days to contain on a global average.
PONEMON INSTITUTE 2020
The Age of Data
In 2017, The Economist published an article entitled, “The world’s most valuable resource is no longer oil, but data.” which made the saying, “Data is the new oil” more commonplace.
Businesses today are reliant on data analytics. Gartner defines ‘Data and Analytics’ as,
The management of data for all uses (operational and analytical). The analysis of data to drive business processes and improve business outcomes. Achieved through more effective decision making and enhanced customer experiences.
In IT, big data is important to gain deeper insights, facilitate decision-making, and process automation.
In Finance, digital assets that are uniquely identifiable could help organizations attain value.
Data breaches and cyberattacks continue to rise because of data’s increasing value. New laws and regulations expect businesses to invest in proper infrastructure to protect their most important asset — their proprietary data.
6 Pillars to a strong data security strategy
Strategize for an effective data security plan in your business's blueprint.
What happens to the data in your media devices?
Your equipment have a lifespan.
All of your IT equipment, hardware, software, and varied devices have a lifespan. They either have short life cycles, require regular maintenance and upgrading, or are no longer relevant. You'll need to have an IT asset lifecycle plan as part of your core strategy to protect the sensitive data your devices carry.
Keep your peace of mind by ensuring that any data stored in your hard drives are completely erased and 100% irretrievable. That will guarantee your valuable data does not fall into unwanted hands.
Is 'Delete' enough?
The common misconception is you can “permanently” delete data using minimal means. Many assume simply deleting, emptying the trash, or reformatting a hard disk is enough. Although the files no longer appear on screen, it does not mean they cannot be retrieved using readily available forensic tools.
The Covid-19 pandemic and data breach news have pushed the need for compliant security solutions to the forefront. As an IT asset lifecycle partner, we understand your need for answers. And we know how this can be an overwhelming and confusing time for any venture.
What To Include In Your IT Asset’s ‘Department of Defense’
When looking for data security solutions for any business, the more common security solutions includes platforms, apps, and encrypted software for:
All of the above are necessary to help protect your day-to-day transactions and communications, especially in the short-term.
However, when strategizing your business for long-term growth, you’ll need to plan ahead and apply big picture thinking. The data security solution that would fall in this category is holistic enterprise data protection.
3 Key IT asset Lifecycle Management Processes
Here are 3 key processes you can introduce into your business strategy.
1. Audit your IT assets so you can monitor your equipment’s chain of custody
Conducting a regular audit is critical to help you evaluate and validate your assets. An IT asset audit is one form of data loss prevention. If your assets are not accounted for, it could do more harm than good to your business.
You can quickly evaluate your equipment’s value depreciation and lifecycle. Doing so regularly will aid your accounting processes, protect from unauthorized access, prevent theft, and monitor for quality control.
2. Avoid unauthorized access by erasing or destroying your storage devices
Following the latest security standards, you should aim to Clear, Purge, and Destroy to ensure all of your stored data is completely removed and non-recoverable.The National Security Agency (Neuberger, 2020) recommends incorporating a holistic data sanitization practice where devices are physically destroyed, degauss or securely erase stored data, and remove all labels, markings, including activity logs.
3. Have an ecologically responsible disposal plan in place
Sustainable methods are more than simply recycling. More often than not, irresponsible disposal practices throw high-risk and high-value IT assets at unsecured facilities i.e. scrapyards.
Rotting waste from landfills create methane, a greenhouse gas that is far more potent than carbon dioxide. The gas leaks, enters the atmosphere, and contributes to global warming. This pollution can be avoided altogether by working with certified ITAD vendors who can supervise the downstream processes.
The data breach scandals that leaked sensitive information of millions of people
Facebook’s 2021 Data Leak Scandal
News broke in April of stolen and leaked data of 533 million Facebook users. This was due to a security vulnerability the tech company faced in August 2019.Alon Gal, CTO of cybercrime intelligence firm Hudson Rock, described the breach as one where cybercriminals could take advantage of due to the sheer size of the database. Individuals put their trust in reputable companies like tech giants to treat their data with the utmost respect. A breach of this scale is a violation of that trust. This caused severe reputation damages and falling stock prices for the tech company.
Morgan Stanley’s Ongoing Lawsuits for IT Asset Disposal Mistakes
Morgan Stanley faced 2 class-action lawsuits alleging negligence and invasion of privacy. They have repeatedly failed to properly decommission their IT assets in 2016 and 2019.
According to the OCC, the bank failed to:
How We Work
Congratulations! You've determined to retire your unused IT assets. Once you've scheduled a meeting with one of our representatives, we will work closely with you on the following:
- 1Logistics and Decommissioning
- 2IT Asset Audit
- 3Mobile Device Audit
- 4Ascertaining Security Risks and Procedures
Once we've audited your IT assets, we can now move to the secure decommissioning process. That includes taking extra precautionary steps.
We have security procedures in place against threats that might harm your brand's reputation. We'll discuss this detail in private.
We'll supply you with full audit reports and documentation. This includes tailored reports needed by your Head of Departments. Should your Finance or Compliance team need specific contracts, we've got that ready too.
You can choose from a range of sustainable and environmentally-friendly solutions for your retired IT assets. Here's an example:
- 1Recycling for 'Beyond Economic Repair' Equipment
- 2IT Asset Remarketing
- 3Employee Buyback Programmes
- 4IT Asset Donation and Deployment Programmes
Certificates & Commitment
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